Privacy Policy

Introduction & summary

Russell Philanthropies has prepared this data protection privacy notice (“the Notice”) to describe its practices regarding the collection, use, storage, transfer and other processing of individually identifiable information about you (“Personal Data”) when you contact us, use our services or interact with our websites, such as (list website domain) (together the "websites"). Russell Philanthropies is the controller responsible for the processing of Personal Data described in this Notice.

How we collect your personal data

In order to provide our highly-tailored service, we are required to collect and process your personal information in the following ways:

• You may volunteer this information when speaking to our colleagues.
• You provide information to us when discussing any of our services.
• By visiting our websites or corresponding with us by email or post.
• When you provide your contact details to our recruiting and marketing team by requesting relevant and useful information about our service through submission forms, by telephone or e-mail.

The types of personal data we collect

The personal data we routinely collect includes title, full name, role, organization name, telephone, e-mail address, address.

If you are applying for a position at Russell Philanthropies, we will collect your CV which will include title, full name, education details, work experience, telephone, e-mail address, address, right to work. With regard to each of your visits to our website we may also automatically collect the following information:

Some limited technical information, including, but not limited to:

• The Internet Protocol (IP) address used to connect your computer to the Internet, browser type and version, time zone setting.
• Browser plug-in types and versions, operating system, and platform.
• Information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our website (including date and time), content you viewed or searched for.
• Page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks and mouse-overs), methods used to browse away from the page.

How we use your personal data

We will use your personal information so that we can provide you with a first-class service, and in particular to:

• Send you emails that are related to the services provided by Russell Philanthropies
• Respond to your customer service enquiries or requests
• To confirm, update, and improve customer records
• Identify and inform you of products and services that may be of interest
• Analyze and develop a relationship with you or the business you represent
• Provide helpful information to our marketing and business development team to make Russell Philanthropies the best business it can be

This next section explains how and why we process your personal data, as well as the legal basis on which we carry out this processing.

Communications

Sending communications related to Russell Philanthropies and keeping a record of your relationship with the firm, including ensuring we know how you prefer to be contacted.

• The legal basis for such processing is your consent;

Information and services

Providing you with information and access to services that you have requested from us or which we feel may be of interest to you, where you have consented to be contacted for such purposes.

• The legal basis for such processing is for the performance of a contract or agreement, yet you may opt-out for some communications;

Enquiries

Providing you with information about our services that you have directly requested from us.

• The legal basis for such processing is our legitimate interests;

Confidentiality and security

Russell Philanthropies works with technical providers to ensure that any online transactions are as secure as possible. When using our online services, you are protected by Secure Socket Layer (SSL) technology, utilized by most popular browsers, including Google Chrome, Mozilla Firefox, and Internet Explorer. This ensures, through encryption, the personal information you enter, including your name, address and credit card information is converted into code being dispatched over the Internet.

Russell Philanthropies will store your data safely and, therefore, Russell Philanthropies maintains appropriate technical and organizational measures to protect against unauthorized or unlawful processing of Personal Data and/or against accidental loss, alteration, disclosure, or access, or accidental or unlawful destruction of or damage to your Personal Data. To try to prevent unauthorized access, maintain data accuracy and ensure the correct use of information Russell Philanthropies maintains physical, electronic, standard security practices, including encryption, passwords and physical security measures, and IT managerial procedures to protect the security and confidentiality of Personal Data. Only a limited number of persons within our organization are authorized to access, delete, or modify your data. These measures are aimed at ensuring the on-going integrity and confidentiality of Personal Data. Russell Philanthropies evaluates these measures on a regular basis to ensure the security of processing.

Russell Philanthropies employees or any contractual partners who have access to your data in order to provide services are contractually obliged to keep such information in confidence and may not use this data for any other purpose than performing their contractual missions for Russell Philanthropies.

Third parties

Russell Philanthropies won’t transfer personal data about you to third parties for the purpose of providing or facilitating third-party advertising to you. We won’t sell personal data about you to a third-party.

We may transfer your personal data with trusted third parties in some circumstances, including:

• Our affiliates  
• Where sharing is required to fulfill the contract between us
• Where you have consented to us sharing your personal data with other parties involved in the service we provide to you
• Companies to whom we transfer or may transfer our rights and duties under our agreement with you
• To a service provider or partner who meets our data protection standard
• Where disclosure is required or permitted by law (for example to government bodies and law enforcement agencies

Russell Philanthropies requires all third parties to comply strictly with its instructions, Russell Philanthropies requires that they do not use your personal data for their own business purposes, and only use your personal data for reasons associated with the services we provide for you.

Direct marketing

We may use your personal data to send you direct marketing communications about our services. This will be in the form of telephone, email, and post.

Where we require explicit opt-in consent for direct marketing in accordance with the Privacy and Electronic Communications Regulations, we will ask explicitly to ask for your consent. You have a right to stop receiving direct marketing at any time – you can do this by following the opt-out links in electronic communications (such as emails).

Data retention

Russell Philanthropies will only retain your personal information for as long as we feel that we have a relationship with you and will only use it for clear and explicit purposes, this may also include satisfying any legal, accounting or reporting requirements. Where your information is no longer required, we will ensure it is disposed of in a safe manner.

Updating your personal profile and preferences

You can update or change your preferences for the way in which you would like us to communicate with you - including how you receive news updates from us, or details of our latest offers by following the unsubscribe instructions in any direct correspondence we send to you.

Changes to this Privacy Notice

Russell Philanthropies may periodically update this Privacy Notice. This may be in relation to changes in the law, best practice, changes in our services or treatment of your personal data, or geographical expansion of our business. Where necessary, we will notify you of these changes. We will always display when the Privacy Notice was last amended on the website.

Your rights under GDPR

You have the right to withdraw your consent to the processing of your Personal Data at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

To the extent required by applicable law and subject to legal limitations, you have the right:

• Your right of access – You have the right to ask us for copies of your personal data.
• Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right of erasure – You have the right to ask us to erase your personal data in certain circumstances.
• Your right to restriction of processing – You have the right to ask us to restrict processing of your information in certain circumstances.
• Your right to object to processing – You have the right to object to processing of your personal data in certain circumstances.
• Your right to data portability – You have the right to ask that we transfer the information you gave us to another organization, or to you, in certain circumstances.

All the above requests will be forwarded should there be a third party involved in the processing of your personal data.

If you are concerned that any of the information we hold about you is incorrect, out of date, or may be used inappropriately, please contact us with your concerns and we will take appropriate steps to amend our records.

Your California privacy rights (CA residents only):

California law permits residents to receive:

1. a listing of categories of personal information the PO has collected about them,
2. the identity of any third parties to whom Russell Philanthropies has disclosed personal information for a business purpose or sold personal information within the previous calendar year and
3. the categories of personal information disclosed or sold to those third parties. California law requires us to request certain personal information to verify your identity prior to these disclosures and prohibits discrimination based on your exercise of these rights.  You can submit a request for disclosure by contacting us at hello@russellphilanthropies.com.

Please note that Russell Philanthropies does not sell personal information to third parties or disclose personal information to third parties for the third parties’ direct marketing.

Contact us

If you have any questions in connection with your Personal Data or you want to exercise your rights, you can contact us at hello@russellphilanthropies.com.

By Post

Data Protection Officer, Russell Philanthropies.